Barton Hills Village, Michigan

MINUTES OF BOARD MEETING
TRUSTEES OF BARTON HILLS VILLAGE

The regular meeting of the Board of Trustees was called to order by President Wilkes at 5:46 PM at the Village Hall.

ROLL CALL  Present: Trustees Boddie, Butterwick, Davis, Hensinger, Laporte, MacKrell, Pickl and Wilkes; Atty. Reading, Asst. Treas. Redies and Supt. Esch; BHMC President Bultman. Absent: Trustee Al-Awar.

Motion  Mr. Davis moved that the minutes of the December 20, 2004 Trustee meeting be approved as printed. Mr. Butterwick seconded; the motion carried.

FINANCE Mrs. Redies read the cash balances as of January 17, 2005:

Cash Balances

General Fund

Checking Account              $ 2,227

Savings                           802,744

Total General Fund $804,971

Public Improvement Reserve Fund

Savings $ 86,340

Motor Vehicle Highway Fund

Savings $ 86,824

Savings

Bank One Govt. Trust Account    $ 653,626
Bank of Ann Arbor                       117,645
Ann Arbor Commerce Bank CD        105,750
United Bank & Trust Washtenaw      98,887

Total Savings                 $ 975,908

Mrs. Redies presented the Financial Report dated December 31, 2004.She also reminded the Board that budget requests should be submitted before March 1, 2005.

Motion  Mr. Boddie moved that the Third Quarter disbursements be approved as printed (see Aux. Book III D). Mrs. MacKrell seconded; the motion carried.

LONG RANGE PLANNING   Mrs. MacKrell asked if the sirens had been tested; Mr. Esch responded that they needed to be cleaned since they hadn't been used in a long time, so it would be done when the weather warmed up a bit. Mrs. MacKrell gave an update on her contacts with neighboring governments concerning the M-14/Barton Drive interchange. She asked that the Trustees adopt a resolution stating their position on the issue. Mrs. Laporte arrived

RESOLUTION The following preamble and resolution were offered by Mrs. MacKrell, and seconded by Mr. Butterwick:

Whereas, the residents of Barton Hills Village use the Barton Drive/M-14 interchange for access to and from the City of Ann Arbor and the freeways, and

Whereas, the residents would experience significant hardship if it were to close, there being no compelling reason for such closure, and

Whereas, the Washtenaw County Road Commission, the Washtenaw Area Transportation Study, Ann Arbor Township, Barton Hills Village and others are on record in favor of keeping this interchange fully open,

Therefore be it Resolved, that the Board of Trustees representing the residents of Barton Hills Village strongly supports keeping this interchange fully open to all traffic while urging the Michigan Department of Transportation to continue a plan of safety improvements for this interchange; further

Be it Resolved, that the Board of Trustees representing the residents of Barton Hills Village does not support a trial closing of the interchange at any time.

Ayes: Boddie, Butterwick, Davis, Hensinger, Laporte, MacKrell, Pickl and Wilkes;

Nays: None Abstain: None Absent: Al-Awar

The resolution was adopted. Mrs. MacKrell will continue to work on this issue.

President Wilkes approved Mrs. MacKrell's request to attend a workshop concerning Intersection Safety at a cost of $70. He also accepted the offer of Mrs. MacKrell and Mr. Butterwick to co-chair a subcommittee concerning the Washtenaw County Continuity of Government project. The goal of the project is to provide contingency plans for governments in case of security/terrorist disasters.

ORDINANCE REVIEW   Mrs. Laporte had no report.

PERSONNEL  Mr. Davis read a proposal from Assistant Clerk Jan Esch asking that her hours of employment be increased from 30 hours/month to 70 hours/month beginning August 1, 2005 until March 31, 2007 when her position will be reviewed. The Personnel Committee and President Wilkes have discussed and support the proposal. Mr. Boddie agreed that the financial changes were acceptable. Mr. Bultman asked if the increase was large enough; Mrs. Esch replied that the hours requested would best fit her situation in the near future, and would provide basis for evaluation in 2007.

Motion  Mr. Davis moved that the proposal to increase the employment hours of Assistant Clerk Jan Esch be approved as presented. Mrs. MacKrell seconded; the motion carried.

SECURITY  Mr. Butterwick deferred to Supt. Esch who reported 4 false alarms during the past month; also a New Year's Eve party involving arrest of minors, and three residents who passed away.

RECREATION  Mrs. Hensinger had no report.

ROADS  Mr. Al-Awar was absent.

VEHICLES/EQUIPMENT  Mr. Pickl had no report.

WATER  Mr. Wilkes distributed a written report, highlighting the following items:

--The first annual Phase II Storm Water Runoff Progress report was submitted to the Michigan Department of Environmental Quality, who responded with a request for more information. Mr. Wilkes has been working with Mr. Esch and Mrs. Esch to fulfill this request, adding about 10 pages to the original 20-page report. He added that many municipalities are having the report done by consultants for a fee, since it is a substantial project.

--The pump was replaced at Well #4 as approved at the December 2004 Trustee meeting. Mr. Esch verified that the required well cap and screen were also installed.

--Mr. Wilkes received notification from a neighbor concerning the resubmission of an application for a wastewater treatment plant on Tubbs Road north of BHV. Due to the shortness of time, Mr. Wilkes sent a letter on behalf of the Trustees requesting a public hearing on this application.

Mrs. Laporte asked Mr. Esch about new drainage hoses on Country Club Road; he responded that the hoses were installed to provide drainage after a berm was constructed, and did not change the run-off situation at the site. Mr. Wilkes invited anyone interested to attend the bi-monthly meeting of the Huron River Watershed Council, of which BHV is a member.

ZONING  Mr. Al-Awar was absent.

VILLAGE BUILDINGS  Mr. Al-Awar was absent. Mr. Wilkes distributed copies of a letter from BHMC Atty. Lloyd provided by BHMC President Bultman. The letter provides clarification of the legal situation regarding the Lower Gate field, as requested by the Trustees at the December 2004 meeting. Mr. Wilkes added that the BHMC Board discussed several issues at their meeting on January 12, 2005:

--The postponed Shareholders Meeting was rescheduled for Monday, January 31, 2005 beginning at 5:30 PM at the Village Hall.

--After considerable discussion it was decided that BHMC should not try to conduct a resident survey on the Village Hall Project, the Board feeling that the timing would be too confusing.

--Following discussion a subcommittee was appointed to study the issues of house demolition and historic buildings in BHV.

ENVIRONMENTAL IMPACT  Mrs. Laporte had no report. Mrs. Hensinger asked about implementation of the high priority recommendations from the Clark Forestry Study. The $5,000 approved for garlic mustard removal was spent, but $10,000 remains in the 2004-2005 budget for environmental projects. It was suggested that the funds be used to hire professionals to remove invasive shrubs and cut dead trees in the parklands. The Environmental Impact Committee was also urged to develop a plan for the coming year's budget to address the garlic mustard or other issues early in the spring. It was agreed that these are important issues, and the Committee will work towards having a plan for consideration at the next Trustee meeting. Mrs. Redies requested that any professionals hired be asked to provide a copy of their Workman's Compensation Insurance coverage.

FINANCE  Mr. Boddie had no report.

OLD BUSINESS  None.

NEW BUSINESS  Mr. Wilkes reported that Mr. Al-Awar had received an offer from a telecommunications company for management of the equipment leases for the water tower. It was agreed that Mr. Al-Awar made the correct decision to decline the offer.

There being no further pressing business, the meeting was adjourned at 6:37 PM.

Respectfully submitted,

Jan Esch, Assistant Clerk     Approved 3/21/05